Port Management

BillSys

Invoicing in a port is in many cases a difficult process, especially due to the complexity of the contracts, the large number of different charges and the unavailability of operations data in due time. 

Thanks to the combination of Harbour View Plus and BillSys, this complex task can now be simplified and automated. The operations data is stored in Harbour View Plus, whereas the financial data (contracts and invoices) is stored in BillSys, in which also the invoice calculation is done.

In BillSys a general tariff sheet or tariffs based on contracts with individual customers can both be defined. For each activity that is to be invoiced a rate is defined in function of a number of criteria.

Some examples: In a port environment there might be charges related to port entry in function of the GRT of the vessel, wharfage fees in function of the type of cargo, berth hire fees in function of the length of the vessel, pilot and tugboat hire fees per hour, etcetera.

All of these charges can be freely configured and updated in BillSys. At pre-defined triggers, periods or manually invoked, BillSys will collect all relevant data, calculate all applicable charges for each vessel as per the appropriate contract and automatically generate an invoice, which can also be exchanged with a finance or accountancy system.